GENERAL RULES

  1. Submission Platform
    • All abstracts for oral communications and poster presentations must be submitted via the official online submission platform (available on the user dashboard after registration).
    • Submissions via email will not be considered.
  2. Submission Deadlines
    • Abstracts: 1 June 2025 (23:59 GMT).
      • Authors will be notified of acceptance or rejection by 16 June 2025 via email.
    • Proceedings: 30 June 2025 (23:59 GMT).
      • Authors will be notified of acceptance or rejection by 25 July 2025 via email.
  3. Abstracts and Proceedings
    • Abstract submission is mandatory, and these will be available on the CiiEM website as a Book of Abstracts.
    • Authors may also opt to submit proceedings, which will be published open access in the Medical Sciences Forum Journal (https://www.mdpi.com/journal/msf).
  4. Language
    • All submissions must be in UK English.
  5. Peer Review Process
    • Submissions will undergo peer review by the Abstract Reviewing Panel, which will be supervised by the Scientific Committee and the Medical Sciences Forum volume editors.
    • The Scientific Committee will make the final acceptance/rejection decisions, as well as the type of presentation (oral/poster), based on expert recommendations.
  6. Content Requirements
    • Submissions must include substantial experimental data.
    • The following will not be considered:
      • Experimental protocols
      • Scoping reviews
      • Systematic reviews without meta-analysis
      • Literature reviews
    • Authors are responsible for ensuring linguistic accuracy. Tools such as DeepL Write (https://www.deepl.com/write) are strongly recommended.
  7. Presentation Commitment
    • If accepted, submission of an abstract constitutes a commitment to present the work in person at the 7th CiiEM Congress 2025.
    • Only presentations by registered authors will be included in the final program.
    • Abstract withdrawal requests must be emailed to the Congress Secretariat no later than 20 June 2025 and will be subject to confirmation.
  8. Awards
    • Students will be awarded a Best Poster and Best Oral Communication prize. Proof of student status is required on registration; alternatively, Egas Moniz students must enrol with the institutional email.
    • PLEASE NOTE: To be included in the contest for Best Poster or Best Oral Communication, upon acceptance of the work, students must inform the Scientific Committee of their intention to participate, by filling the appropriate award form.
    • To be eligible for the Best Poster Award, students must present their work in a short 3-minute oral presentation, followed by a 2-minute Q&A session, during the designated evaluation period.

CONTENT AND FORMAT INSTRUCTIONS 

Abstracts

  • Please use UK English and adhere to the instructions provided here and in the submission platform.
  • The abstract should be a single paragraph (maximum 500 words) and should follow the style of structured abstracts, but without headings: 1) Background: Place the question addressed in a broad context and highlight the purpose of the study; 2) Methods: Briefly describe the main methods or treatments applied. Include any relevant preregistration numbers, species, and strains of any animals used. 3) Results: Summarize the article’s main findings; and 4) Conclusion: Indicate the main conclusions or interpretations. The abstract should be an objective representation of the work presented: it must not contain results that will not be presented or substantiated in the communication, and it should not exaggerate the main findings. No tables, figures, or references should be included. Abbreviations should be kept to a minimum. Place abbreviations in parentheses after the full term, the first time it appears.
  • Upon submission, you must provide a title, the authors’ names and affiliations, an abstract and keywords (max. 5).

Proceedings

  • If opting to publish your work in the Medical Sciences Forum journal, ensure compliance with the journal’s template and formatting guidelines (submission available to authors who choose this registration option, after abstract acceptance).

Important: Submissions that fail to meet the requirements or do not adhere to the provided template will be automatically rejected.

TOPIC SELECTION

During submission, authors must select a single topic for their abstract. Topics are aligned with the expected impacts of Clusters 1 and 6 of the Horizon Europe Strategic Plan 2025–2027.

Please visit: https://data.europa.eu/doi/10.2777/092911 or this simplified page to explore the topic options.

CONTACT INFORMATION

Please contact the Congress Secretariat at ciiemcongress@egasmoniz.edu.pt for inquiries regarding abstracts or speakers.